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H.M.S. GANGES ASSOCIATION

Established 1982
Page 1 of 9
ANNUAL GENERAL MEETING 2018
held at Mill Rythe, Hayling Island
14 April 2018
MINUTES

 

Committee
Colin Gent Chairman
Cliff Snelling Secretary
Phil Bridge Treasurer
Ken Bushnell Membership Secretary
Des Kerrigan Events & Standards
Charles (Florrie) Ford Certificate Secretary
Tony Willders Reunion Secretary
Shep Woolley Life Vice President
George Barnham

The Chairman, Colin Gent, opened the meeting at 10:00.
The National Standard (Tony Cooke), together with Standards from West London (Paddy
Minns), Dorset (Ray Fraser), Fulham & Chelsea (Glenn (Jacko) Jack), Shotley (John Yougman),
Solent (Alan Hudspeth), Devonport (Les Raspisson) and Mercantile Marine (John Clarke) were
paraded under Standards Marshall Des Kerrigan, and inspected by Eddie Seaborne and John
Woolley.
1. To remember those who Crossed the Bar
Mac Brodie, Life Vice President, stated that the Association had been notified of 134 members
who had crossed the bar since the last AGM. Standards were dipped as he read out the names
of the 27 Members who had crossed the bar since the last issue of the Gazette. A silence was
observed in remembrance.
H.M.S. GANGES ASSOCIATION
Established 1982
Page 2 of 9
2. Chairman’s opening address
The Chairman, Colin Gent, welcomed everyone to the 35th Annual Reunion and AGM, and
acknowledged the presence of founding members and Life Vice Presidents Peter Taylor, Mac
Brodie, and Shep Woolley.
Colin thanked everyone for making the effort to travel the length and breadth of the country to
be here, and in particular those members who had travelled from abroad. He invited the
overseas members to come up and announce themselves.
Ian Critchley – Western Australia; Brian Thompson – Western Australia; Michael Kerr – USA;
Ken Marjoram – Canada; David Pegg – France; Colin Pearce – Jersey.
They were warmly applauded by all those present.
Colin said he was pleased to report to members on a very positive note. We, as an
Association, are now in an enviable position amongst the family of Naval Associations. We are
stable financially for now and in the future; we are still recruiting new members; we have a
first class website; we have attendance at many events, promoting the Association. Colin
thanked everyone for the terrific attendance at this Reunion, long may it continue.
Of course, none of this would be possible without the dedication and hard work, all given in
their own time, of the people sat at the table as your elected committee. Colin said members
would hear today, and hoped everyone would agree, of positive reports from each committee
member, and said he was very proud to commend them to the members. Colin said it
continued to astound him the personal time members of the committee give up to make sure
this Association thrives and he gave his personal thanks to each and every one of them, and
hoped members would too.
During the year Committee Meetings have been held in Shotley and Tamworth, both well
attended, with in the main positive comments afterwards, and Colin thanked all those who
made it happen. He said however, that the overriding decision as to the location of meetings
must be governed by the personal time, availability, cost and distance travelled by committee
members as, other than mileage, all other costs are borne by the individual.
Colin said that it is a fact that we continue to lose members as they “cross the bar”, sadly in
far too many numbers; unfortunately, with the gates of our “Alma mater” closing in 1976 it is
inevitable, as age takes it toll.
Tony Cooke, our National Standard Bearer, is a testament to that as he travels the length and
breadth of the country attending funerals at the request of members family’s and on behalf of
the Association. Colin said, let me add again, in his own time, continually supported by his
wife Pauline, sometimes spending a week away going from one funeral service to another.
Tony is of course supported by the divisional standard bearers and many of the members
whenever they can, and it brings great comfort and appreciation to the bereaved families. We
should all be proud of that.
Some members may be aware that on 25 May 2018 the new General Data Protection Act
(GDPA) comes into force. This legislates how organisations deal with the data they collect and
is a tightening up of the present controls, but mainly aimed at large businesses and charities.
We, as an Association, have a task to look at it, assess it, and see how the new legislation
affects us. We are already working on this, but let me assure you that HMSGA, in the way it
already conducts itself, is 98% of the way there. We may need to amend membership forms,
and send forms to members but when the Committee meets in May we will have formulated
what we, as an Association, need to do to conform to the new Act, and we will then notify all
members.
H.M.S. GANGES ASSOCIATION
Established 1982
Page 3 of 9
Colin said that towards the end of this AGM we would, he hoped, be welcoming a new
committee member to the team in Phillip (Topsy) Turner. Of course this means we would be
losing one of the most influential driving forces of the Committee and the Association in John
(Shep) Woolley who, he says, still has so many diverse things he wants to do and achieve.
No-one can deny the dogged determination, time and hard work that Shep has put into
making this Association, not only survive, but move on and go from strength to strength, both
in his tenure as Chairman and subsequently as a committee member, particularly in the
organisation of the Reunions and many other Association events. He will be sorely missed, but
as a Life Vice President Colin said no doubt Shep would be offering wise counsel where and
whenever needed. Colin said he would personally like to thank Shep for all the help, support
and guidance Shep had given him during his term as Chairman. A gift of a Bosun’s Call
mounted on a carved block of wood was presented to Shep.
Finally, Colin said he hoped everyone had a terrific weekend, renewing the comeradery of old
shipmates, and making some new ones along the way.
3. Minutes of 2017 AGM
The Secretary, Cliff Snelling, asked for a vote to approve the Minutes of the 2017 AGM. The
proposal was carried. There were no matters arising.
4. Association Accounts
The Secretary asked for a vote to approve the Association Accounts for the period 1st April
2016 to 31st March 2017. The proposal was carried.
5. Secretary Report
Secretary, Cliff Snelling, said that no correspondence has been received since the last AGM.
He went on to say that, whilst vacationing in the southern hemisphere at the end of last year,
he was fortunate enough to meet up with members from some of our Australian Divisions.
In Western Australia Jim Sharkey invited Cliff and his wife Christine to their meeting at the
Perth & Fremantle Navy Club. They were made very welcome by everybody, the meeting was
entertaining, and followed by a great lunch.
In Victoria David Lines and his wife collected Cliff and Christine from their hotel in Melbourne
and drove them to Langwarrin, where they had been invited to join the RNA for Trafalgar
Lunch. There was a special table for the Ganges boys, and they enjoyed good food, good
company, and a generous supply of rum. David then returned them to our hotel which was
very much appreciated as it was over an hour’s drive each way.
In South Australia Derek Ernst invited Cliff and Christine to join them for their meeting and
lunch at the Eagles Bistro in Adelaide. Once again they were made extremely welcome and
had a very enjoyable time.
At all of the meetings Cliff said he was asked to give a short overview of the state of the
Association and answer the many questions that were asked; this was generally well received
by all of the members.
Cliff said that he found that the members of the divisions he met were full of good cheer, and
still very enthusiastic and pro-active in their get-togethers, considering their advancing age
and the distances that many of them travel to attend meetings.
Cliff said that he and Christine were extremely well looked after and were made very welcome
at all the meetings they attended. It was a pleasure to meet some of our Australian members,
and finally be able to put faces to names.
H.M.S. GANGES ASSOCIATION
Established 1982
Page 4 of 9
Cliff said that he had been asked by the HMS Ganges Association Museum to remind members
that the Museum AGM will be held next Saturday, 21st April, at 10.30am, at the Shotley
Sailing Club.
Don’t forget, the Museum would benefit from having more members – it’s only £5 per year!
Contact the Secretary, June Lawford-Randall, if you would like to join. Details on the Museum
website.
6. Treasurer Report
The Treasurer, Phil Bridge, said that it gave him great pleasure to say to you that the
Association Funds are 10 times better than when he took over 7/8 years ago.
The Association has assets of £68,613.72, made up as follows:
Community Account £8,199.89
Reunion Account £44.63
Tracker Account £60,039.43
Petty Cash Box £55.93
Fixed Assets £342.30 (Laptop x 2 and Voice Recorder)
All figures correct as of 31 March 2018.
Major Income
Subscriptions & Donations £37,540.11 (£38,261.07)
Grand Draw £5,332.00 (£5,845.00)
Major Outgoings (above £500.00)
Gazette x 3 £13,267.76 (£13,792.46)
N.S.B Expenses £4,442.51 (£3,068.58)
Committee Travel £2,467.99 (£1,401.30)
GA Promotion Team £743.91 (£1,129.30)
Stationery/Postage £1,813.04 (£1,192.86)
Xmas Draw £900.00 (£900.00)
Membership Cards £1,139.09
Mylor Refurbishment £2,717.09 (£182.95)
Raleigh Medals £1,353.60
Charities/Donations £3,000.89 (£1,728.00)
Total Income £42,872.11 (£44,106.07)
Total Expenditure £40,963.46 (£31,748.20)
Figures in brackets are last year’s amounts
Thus, this year our profit over loss is £1,908.65
Phil thanked members for their support and trust, and also Liz Macleod and Dave & Ann Fagg
for their time in examining his books.
H.M.S. GANGES ASSOCIATION
Established 1982
Page 5 of 9
7. Membership Secretary Report
The Membership Secretary, Ken Bushnell, stated that total membership is 2,423 and consists
of a number of facets.
Active Members 1250
Life Members 733
Associate Members 77
Lapsed Members 363
We have two categories of Lapsed Members:
1. Where Gazettes and correspondence has been returned to MemSec ‘Address not Known’
– 231 – mainly Life Members.
2. Where a member continues to pay the incorrect subs although they have been contacted
on at least three occasions, all to no avail – 132.
Lapsed Members do not receive the Gazette.
95 members CTB during the period April 2017 to March 2018. During the same period 46 new
members have joined the Association.
Ken stated that this was the 5th MemSec report he had made at AGM, which he said was an
honour and a pleasure. We continue to attract new members, and long may that last.
Ken said that, as at all reunions, joining us this weekend we have a number of ‘guests’ – family
and friends of Ganges Boys, and possibly some Ganges Boys who are not members of the GA.
He said he would like to extend the warm hand of friendship to those guests, and especially
the ex-Ganges Boys. ‘Come and join this fine Association, you are more than welcome’
A courteous reminder to members – when moving house of if you have any change of
circumstances, please inform the MemSec.
Ken said that MemSec Station would be in operation all day to receive subs, donations and
membership enquiries; come and say hello and maybe join the Association if you are not
already a member.
Finally, on behalf of MemSec and Co, Ken said he would like to thank his wife Annette who
contributes a great deal of work in assisting him, and further he wished everyone a fantastic
Reunion 2018 and hoped to see everyone again in 2019.
8. Certificate Secretary Report
Certificate Secretary, Florrie Ford, said that all who expected certificates in the evening could
they please check with him beforehand to make sure they were on the list. Also, photographs
would only be taken by the official photographer.
Florrie said that last September he was asked to instigate a Junior Award for young people who
get involved with the HMSGA. He said details had been published in the last Gazette. Florrie
asked that if any member knew of a young person who they felt was deserving of the award,
for example by helping a group of members or an individual, could they please let him know
and he would send them a certificate which they could present to that young person on behalf
of HMSGA.
Florrie said that ‘My Bessie Mate’ had visited the USA, South Africa, and Australia over the last
12 months, and this year it was his intention to visit all the local UK divisions.
Florrie also said that he was selling raffle tickets for a Rum Maiden which would be drawn on
Sunday evening. All the money raised would be going to Scarborough, for the Sea Cadet fund.
H.M.S. GANGES ASSOCIATION
Established 1982
Page 6 of 9
9. Events & Standards Report
Des said that the bulk of this AGM 2018 Report was fully covered in the Spring Edition of the
Ganges Gazette, which he was sure that members had all digested.
He said he could only repeat his ongoing sentiment and say how grateful we are to all the
Standard Bearers that make the effort and turn out. Please remember these Boys that give up
their own time, both at Reunion and locally.
Attendance at Funerals throughout the UK by our National Standard Bearer, Tony Cooke,
supporting the Ganges Families in their time of grief, remains paramount. Paddy Minns, Alan
Hudspeth, Martin Wiltshire with other Local Divisions’ Standards and Des support where they
can which is all part of our Association’s being. Please remember that Des now holds a stock
of HMS Ganges wreaths, if a family specially request one for a member’s funeral.
Des said that Paddy is back up and running on all cylinders now and it is good to see him out
and about with the West London Standard. On a personal note, in spite of his recent Gazette
notification and due to unforeseen circumstances, Des said he will remain custodian of the
Mercantile Marine Division Standard until a willing volunteer steps up.
Obviously, Armistice Day and our Remembrance Sunday featured most recently for all of us,
with both local Parades and the Cenotaph at Whitehall being attended. The turn-out in London
was well supported, as always, with Shep and Topsy managing to keep control. The
Association was acknowledged by the BBC as being on Parade, but no mug shots this year!!
Des said that he was sure that no matter where in the world you were, your Ganges blazer
was worn with pride. Des and Susan went to Shotley this year to be with the Shotley Division,
remembering where it all started for us. He said it was an honour to join them and to carry
the Mercantile Marine Division Standard along with Tony Cooke, our NSB, John Youngman from
Shotley and others.
More recently, last month, 20 plus members, wives and partners travelled down to Falmouth
to once again take part in the anniversary parade of the St. Nazaire raid of March 1942. The
parade, and our Association’s participation in it, has now become an annual highlight for both
Falmouth Borough Council and the St. Nazaire Association, with our Association’s attendance
warmly welcomed. Our members were honoured with a Civic Reception on the Saturday and
full Parade participation on the Sunday morning, with the parading of the Solent Division’s
HMSGA Standard by Martin Wiltshire and the laying of our wreath by Shep. The Sunday
afternoon took us to out to Mylor to the Ganges Memorial and a very moving service in the
Mylor Church, with local dignitaries in attendance. John Clarke laid the wreath. Our thanks
must go to all who continue to keep our Mylor Memorial in such a fitting condition. We must
never forget our Boys who are remembered at Mylor. David Rye (Mousey) has submitted a
more comprehensive article covering the weekend for the Summer Gazette. Des thanked all
who supported the weekend; a great time was had by all, with the snow on Sunday doing its
best to cocoon everyone in Cornwall. Des thought that they were not too keen on us
‘foreigners’!
The Site is still in the process of being cleaned up to commence development. Work has
started by McNicholas, the contractors, with the laying of pipework for drainage. Positive news
is that Full Consent has been granted by Babergh Council and it appears it is the Developers
that are dragging their feet. As previously indicated, once building starts and something like
130 properties completed, the developers are under obligation to commence some form of
Mast work. To that end, the indications are that TS Rigging Ltd of Maldon in Essex have been
appointed for the ‘Visual Restoration of the Mast’ and will shortly commence the three-phase
project. To date, they await official instructions from the developers. We are assuming that
the bulk of the work will take place on site at Shotley. Phase 1 will be to ‘Make Safe and
Document’; Phase 2 will be the ‘Restoration’; and Phase 3 the ‘Installation’. So it looks as
H.M.S. GANGES ASSOCIATION
Established 1982
Page 7 of 9
though our Mast is going nowhere!! Joy to our Hearts. The Committee will monitor progress,
you have our assurance.
Des said that if members have any questions to please channel them though the Committee.
We would not want to antagonise the contractors with questions from all directions.
If there are ever any issues which you, as a Member, wish to discuss please feel free to call or
email Des, or indeed any of the Committee Members.
10. PR Team Report
Martin Wiltshire said that PR Team costs for 2017 were as follows:
Market Traders Insurance 50.00
Suffolk County Show
• Mileage 237.60
• Accommodation – provided by George & Carol Barnham
• Entry fee – paid by MoD as we are in the military set up
Weymouth Armed Forces Weekend
• Mileage 94.95
• Accommodation (2 nights) 276.96
RAF Northolt Open Day – mileage only 77.40
Total £736.91
Estimated costs for 2018 are:
Market Traders Insurance 57.00
Suffolk County Show
• Mileage 237.60
• Accommodation – provided by George & Carol Barnham
• Entry fee – paid by MoD as we are in the military set up
Weymouth Armed Forces Weekend
• Mileage 94.95
• Accommodation (approximately) 280.00
Martin said that at this stage they had not booked any other events as both he and Dave Cross
have other commitments. They felt that there was no point travelling to areas which have no
RN or HMS Ganges connections. Normal costs for County Shows are extremely high, plus the
further they travel the greater the mileage costs and the need for accommodation.
Martin asked if members could please let him or Dave know if they could suggest a place for
them to visit which would promote the Ganges message and of course, encourage ex-Ganges
personnel to sign up.
Martin said, as he had mentioned before, both Suffolk and Weymouth have proved to be by far
the most successful venues, attracting large crowds. The mini-mast and the albums are very
popular as many visitors have past family connections. One lady was thrilled to find her
uncle’s photograph of when he was a Divisional Officer as she had no other photographs of
him. The team have also managed to press gang new members into the Association. As
always Martin said they appreciate help from Association members. The Suffolk Show and
Weymouth are always well supported, and he thanked them for their help.
H.M.S. GANGES ASSOCIATION
Established 1982
Page 8 of 9
11. Reunion Secretary Report
Tony Willders, Reunion Secretary, thanked everyone for attending, and said we had 410
attendees this year. He also thanked IOW Tours for their invaluable assistance in organising
our Reunion.
Tony said he would also like to thank the wives of the Committee Members who were running
the Table Top and Win your Weekend Raffles. He said that members may not be aware that
the money raised from these raffles provide a valuable contribution to the weekend’s finances,
providing extras which are financed outside of the main association accounts.
Tony reminded everyone that the weekend programme of events was as per their Daily
Orders. Members visiting Portsmouth Dockyard would enjoy a reduced entry fee on production
of their HMS Ganges membership card. For those members remaining on site various
activities were available, provided by Mill Rythe, and Dave Poyser would be organising the
Uckers competition during Saturday afternoon. This year special Ganges Association boards
had been commissioned for the event.
Tony announced that Reunion and AGM 2019 will be taking place at Gunton Hall on 12-15th
April. In order to undertake the various Reunion activities during the weekend we need to
ensure that we have sole exclusivity of a site. Several venues have been considered, and as all
came in at a similar cost, Gunton Hall was selected. Unfortunately, as Warners have not
increased their price to us over the last five years, 2019 would see the cost of the weekend
rise to £255 per person. Tony said he hoped members would appreciate the reason for the
increase. IOW Tours will once again be handling the bookings and arrangements on our behalf
as this negates the risk entirely should we not meet the minimum number of guests required
to break even, and would not, therefore, impact association funds. IOW tours will accept
Direct Debits or part payments throughout to year to spread the cost of the Reunion.
12. Address by Chief Scrutineer, Basil Downing-Waite
Basil Downing-Waite said that he had only received two voting forms from members unable to
attend AGM.
Basil read out each proposal, and asked members to raise their hands, For or Against.
3. To elect Phil Turner to the Committee for the electoral period as of 2018
This was carried unanimously.
4. To make an addition to the current Rule 11(b):
Anyone submitting a proposal for voting at AGM must attend or be represented at AGM,
and all proposals must be supported by a Statement of Rationale, explaining the reason
This was carried unanimously.
13. Mylor
Shep said that HMSGA donated some money to assist with the restoration of the church at
Mylor as they have been very accommodating to the Association with regard to the Mylor
Memorial. He encouraged members when visiting the Memorial to also go inside the church
where they can see the results of the restoration work carried out.
14. ‘Perky’ Mellow Award (Smartest Standard Bearer)
The Chairman said that this year the award was not only for smartness, but also for due
diligence during the last 12 months, and therefore was awarded to our NSB Tony Cooke. He
asked Shep Woolley to present the Perky Mellow Award.
H.M.S. GANGES ASSOCIATION
Established 1982
Page 9 of 9
15. Chairman’s Closing Remarks
The Chairman said that the Committee believed that we should recognise those members who
give a great deal of their time and commitment to the Association, and who are not always
members of the committee. This year the Committee chose two members who they thought
deserved a special thank you, recognised with a small gift that acknowledges our appreciation
of their services to the HMSGA. Gifts were presented to Dick Lloyd, and to Basil DowningWaite.
Colin said he was nominating Florrie Ford for the Bone of Contention this year, because he
failed to keep track of our gnome, ‘My Bessie Mate’, who was AWOL for three months during
his round the world trip.
The meeting closed at 11:25 and ‘Up Spirits’ was piped.
Cliff Snelling
Hon Sec

H.M.S. GANGES ASSOCIATION
Established 1982
Revision 2018-19 Page 1 of 4
HMS GANGES ASSOCIATION
Constitution and Rules of HMS Ganges Association

1. Name
The name shall be HMS GANGES ASSOCIATION (“the Association”).
2. Aims
The Aims of the Association (in no particular order) shall be to:-
Hold a reunion for all members of the Association annually, and to promote links and maintain
Comradeship between all Members and to keep the “Ganges Spirit” alive.
3. Reunion Venue
The Committee shall decide upon the venue for each Reunion after taking into account the views
of the membership generally, particularly those regularly attending Reunion. Notice will be
promulgated in the edition of the Gazette and on the Association’s website immediately following
a decision being made as to date and venue.
4. Membership
(a) The membership shall comprise the following:
(i) Full Members – Uniformed personnel of the Royal Navy, Royal Marines and Women’s
Royal Naval Service and their reserve organisations borne on the books of HMS GANGES,
including those who served in HMS St George and HMS Bruce. New Members shall also be
required to pay a one off Joining Fee.
(ii) Life Members – As from January 2012 all members excepting existing Life members will
be required to pay an annual subscription as set by AGM on the anniversary of the date the
member joined the Association. Members who have acquired Life membership prior to the
above date will retain the privilege of not being required to pay an annual subscription,
unless they wish to do so.
(iii) Associate Members – Shall be permitted within the HMS GANGES Association.
Associate members shall not be entitled to vote on any issues within the HMS GANGES
Association. New Associate Members shall also be required to pay a one off Joining Fee.
(iv) Honorary Members – Such civilian members of the staff of HMS GANGES or other
persons whose services to the Association, deserve such recognition at the discretion of the
Committee. Honorary members shall not be entitled to vote in the elections of the
Association.
(v) Subscriptions – Association Members are required to pay an annual subscription for the
year, from date of joining. To be determined from time to time by General Meeting.
(b) Certificates
Certificates of 50, 60, and 70 years having expired since their date of joining HMS GANGES may
be awarded to members who formally request the same and have been members of the
Association for a continuous period of 5 years.
H.M.S. GANGES ASSOCIATION
Established 1982
Revision 2018-19 Page 2 of 4
(c) Discipline
Any member considered to be guilty of conduct, which brings the name of the Association into
disrepute may, after enquiry by the Committee, be suspended from membership of the
Association. The matter shall then to be decided by Ballot of the Membership. Should any
Member have reason to have complaint against any fellow Member, a letter of such complaint is
to be forwarded to the Secretary for action.
(d) Termination of membership
(i) Resignation by a Member in writing to the Membership Secretary.
(ii) Any subscription remaining unpaid for a period in excess of 1 year.
(iii) Where the Committee passes a resolution of Suspension under Rule 4(c) and the
Membership so decides in favour of Termination of Membership.
5. Presidents and Vice-Presidents
The President and Vice-Presidents of the Association may be elected for life by the members at
the AGM. Nominees must conform to Rule 4(a)(i).
6. Management of the Association
The Association shall be managed by a Committee comprising of 4 Officers and 5 Members. The
Officers shall comprise of the Chairman, Secretary, Treasurer and Membership Secretary.
(a) A vice-Chairman shall be nominated and appointed from within the Committee.
(b) A quorum shall consist of 5 Members of the Committee, one of whom must be an
Officer.
(c) The Officers shall serve for a 3 year term commencing from the date of their election to
office.
(d) The Committee Members shall serve for a term of two years commencing from the date
of their election.
(e) Officers and Members shall be eligible for re-election unless otherwise disqualified.
(f) Members of the Association, or such other persons as the Committee, may decide may
be co-opted onto the Committee for special purposes, but shall not have any right to vote,
unless specified otherwise at time of vote by a majority of the Committee.
(g) The Committee may appoint any Association Member to the Committee to fill a casual
vacancy as a Committee Member until the next AGM.
(h) Decisions at Committee meetings shall be taken by the vote of a simple majority. Every
full member of the Committee in attendance, excluding the Chair, shall have one vote. In the
event of equality of voting the Chairman shall have a casting vote.
(i) The venue for Committee meetings shall be held at locations as determined by
Committee.
7. Duties of the Chairman of the Association
The Chairman shall Chair all meetings of the Association and Committee. He shall sign all
relevant documentation as and where necessary.
H.M.S. GANGES ASSOCIATION
Established 1982
Revision 2018-19 Page 3 of 4
8. Duties of the Secretary
The Secretary shall:
• Be responsible for the general administration of the Association.
• Record the minutes of the meetings of the Association Committee and General Meetings.
• Any complaint about any aspect of the management of the Association’s affairs shall be made,
in writing, to the Secretary.
9. Duties of the Treasurer
The Treasurer shall:
• Be responsible for all funds of the Association, including the maintenance of Bank Accounts
authorised by the Committee, ensure, in conjunction with the Membership Secretary, that all
joining fees, subscriptions, and other payments due to the Association are deposited.
• Make payments as duly authorised by the Committee.
• Provide a full financial report, supported by Bank Statements at each Committee Meeting.
• Pay any amount liable to the Association up to £100.00 without Committee approval.
• Pay Travelling Expenses to Committee and any other member duly authorised where acting
on behalf of the Association at a mileage/rate agreed from time to time by the Committee.
• A minimum of 2 Association Members are to carry out a control check of the Treasurer’s books
before a full financial report is presented to Members at AGM for the immediately preceding
financial year ending 31st March.
10. The Duties of the Membership Secretary
The Membership Secretary shall:
• Report to the Committee with membership numbers and other related matters.
• Receive and bank annual subscriptions and joining fees providing full details to the Treasurer.
• Maintain a Master Database comprising full details of members, their service at HMS
GANGES and such other details necessary for the effective functioning of the Association.
11. Annual General Meeting “AGM”
(a) The AGM shall be held each year during the weekend of the Annual Reunion.
(b) Nominations or Proposals affecting these Rules or the management of the Association shall
be submitted to the Association Secretary no later than 31st December in any year. Anyone
submitting a proposal for voting at AGM must attend or be represented at AGM, and all
proposals must be supported by a Statement of Rationale, explaining the reason.
(c) A member shall be entitled to vote at any General Meeting provided that their name appears
on the Membership List maintained by the Membership Secretary on the immediately
preceding 31st January.
(d) The Treasurer shall present an audited financial report to the members at the AGM.
12. Voting Procedures
a) All proposals and nominations requiring a vote will be conducted at the AGM by those
members present by a show of hands.
b) Only Full and Life Members are entitled to vote.
c) Any member who is unable to attend an AGM can register to vote with the official scrutineer.
He or she will then be sent the relevant voting form by post or email. All returned forms must
include member’s name or membership number, and is the responsibility of the sender.
H.M.S. GANGES ASSOCIATION
Established 1982
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d) Where a member has been proposed and seconded, but stands unopposed for a position as
an Officer or Member of the Committee, NO vote is required and the said member is
therefore elected.
13. Local Divisions
The formation of Local Divisions in any particular area to promote and encourage comradeship
will be welcomed and reports of the activities of Local Divisions to the Committee or the Editor of
the Gazette will also be welcomed.
Local Divisions shall not be authorised to act in the name of the Association without the consent
of the Committee having been previously obtained. The Association shall not be responsible for
any financial obligation of any Local Division or any project supported by it unless this prior
consent has been obtained.
14. Ganges “Gazette”
The Association shall provide funds for the publication of a magazine at such times as the
Committee and the Editor consider appropriate. The Editor shall be nominated by the Committee
and approved by the Members. He shall hold office until resignation or the Membership shall
otherwise decide.
15. Extraordinary General Meetings “EGM”
An EGM may be called:
(a) By the Committee.
(b) By written notice to the Association Secretary to that effect signed by no less than 5% of the
membership entitled to vote.
Upon receipt of a Notice under (b) above the Secretary shall, within 14 days, notify the
membership of the Association of the date, time and place of the EGM being not less than 21
days thereafter. An EGM to be called only to deal with matters of an urgent nature which requires
action prior to the next scheduled AGM.
16. HMS Ganges Association Museum
The HMS Ganges Association Museum is an independent registered Charity managed by its own
Trustees. The Chairman of Trustees or his nominee shall be invited to attend all Committee
meetings of the Association.
17. Dissolution of the Association
In the event of the passing of a resolution to wind-up the Association any funds remaining after
the payment of all outstanding liabilities shall be donated to a naval charity decided upon by the
members in General Meeting.

Victoria Australia

Chairman: David Lines.   Secretary: Harry Harrison 54, Tamworth Road, Kilsyth, Victoria 3137

Telephone Harry 03-9728-3200  Email:rodneyharrison831@gmail.com

 

MASTHEAD No. 233

Chairman David Lines Opened the meeting and welcomed all. A warm welcome to Bill Agnew, Owen and Carmel Dingle

Birthdays

Apologies John and Maureen Hannant, Charles Jenkinson, Mary Stephens, Flo Livingston, Ada Barnard

CTB Ann Hillman informs us that Lizzie Evans wife of Geoff Evans Crossed The Bar. We have no details as there has been no communications with Lizzie or family of late.  Lizzie died in Townesville around July last year. Geoff and Lizzie were a popular couple at reunions and at divisional and RNA meetings. Vale Lizzie Evans.

Sick List.  Charles Jenkinson requires a hernia operation. John Hannant not feeling well. Our very best wishes to Charles and John

Treasurers Report.  Total monies in Bendigo Bank account $3,783.73.

Correspondence Bank Statement, Shotley Buzz 56.WA.Hoist. A letter and newspaper clippings from Jock Gardiner. Thanks Jock. All correspondence was tabled in hard copy.

UK Association. The reunion in the UK will be held next month. The present committee is standing for reelection with the exception of Shep Woolley. Phillip “Topsy’ Turner is standing for the vacancy.

The division wishes Shep all the best in his new ventures and BZ for a job well done. The Gazette has arrived and as always some very interesting articles. The division congratulates our chairman David Lines for the excellent article in the Gazette. BZ David

General Business:-

1) The Divisional Get Together: –  The first decision was do we hold a get together this year? The answer was in the affirmative.

2)  Where :- to hold the get together? There was discussion around the pros and cons of the various locations. The secretary moved that an elimination vote be held Carried

The locations Phillip Island, Lakes Entrance, Bright, Warrnambool, Mildura, Yarrawonga/ Mulwala, Moama  Cadell on the Murray.  Phillip Island attracted 3 vote 2; Warrnambool was awarded 2 votes. Lakes Entrance 2 votes awarded for John and Maureen Hannant as they live close by, Yarrawonga 0, Moama 7 votes. Phillip Island, Warrnabool, Bright, Yarrawonga, Mildura was considered too long drive, were all eliminated. It was considered that the excellent facilities at Cadell on the Murray and the fact it is the easiest drive from Melbourne, the meeting came to the decision that the get together will be at Cadell on the Murray at Moama.

Dates were discussed Chairman will contact Cadell and check availability from the Monday 8^th. To Friday 12^th of October. Stop press: – only dates available in this time frame are Monday 1^st. -5^th October. Chairman David has reserved 16 rooms with an option of extra rooms at the motel over the road. Anyone interested in attending please contact either Chairman David on tyabbhookman@gmail.com or HarryH on this address ASAP. We have already had interest from members interstate and NZ. Thank you

2) Chairman David Thanked Rick Clark for the excellent job of photographer at the kick off meeting. Ricks will inform us of the web page address. BZ Rick

3) As the FNMC will be closed on the 25^th April which is our normal meeting day the next meeting will be held on Wednesday 2^nd May 2018 and the May meeting on Wednesday 30^th May. Secretary will email and call those without computers nearer the date.

AOB Harry Kime Harry informed the meeting there will be no ANZAC day activities at the club this year due to the majority of members were planning to march in the city as it is the centennial of Galllipoli. He advised members who do not wish to go to the city join up with the Frankston RSL.

2) Mike Bennett The RNA lunch for UK saints day was well attended and enjoyed by all.  Next lunch is second week in April 8^th.  This lunch will be a Pussers brunch with bacon and eggs, Lancashire black pudding, mushrooms, tinned tomatoes “annigoni’s”

The May meeting will as usual will be on the third Sunday of the month 21^st of May due to Mothers Day on the 14^th. The June birthday celebrations are well in hand.

Chairman Thanked Joan Kime for an excellent lunch and Harry Kime for tending the bar.

There being no further business Chairman declared the meeting closed.

The next meeting is at Seven Bells *(1130hrs) Wednesday 2^nd May. 2018*. At FNMC

Regards – Harry Harrison

Thought for the month:  Albert Einstein warned of the danger that technology would preclude personal communication in regards to this on a notice board outside a café in Mooroolbark “No we do not have wi-fi, talk to each